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Send your first day sheet

Turn a reviewed show into a day sheet your whole touring party can act on: Slack, email, a printable PDF, or a no-login link.

By Rami El-Abidin Updated July 24, 2026

A reviewed show only helps once the people working it can see it. The day sheet puts show-day logistics in front of your touring party, styled like the app wherever it lands.

Before you start

Review the show first, and advance it if you can. Advance builds the day sheet from the show’s data, so whatever’s on the show page is what your crew sees.

1. Open the show and share it

From the show page, click Share. Pick the channel here, and Advance formats the same day sheet for wherever it’s going.

2. Pick a channel

The Share menu splits into two groups. Send day sheet pushes the show out to people now (Slack, email, a printed PDF). Share a link hands someone a live page they can keep coming back to.

  • Slack posts to your connected workspace as a formatted message, and it can push on a schedule (step 4). Connect Slack once first.
  • Email sends a full HTML day sheet styled like the app. Replies come back on one shared thread.
  • Print exports a PDF. You pick one of two sheets (below).
  • Text shows up on your phone once your party has phone numbers on file. It opens Messages addressed to everyone, with the link already in the body.
  • Day sheet link is a no-login link to the live show. Anyone on the tour opens it on their phone and it stays current when the show changes.
  • Limited link is the same page with the sensitive parts stripped out. It’s the one you send to an opener or local show-day staff.

Email

Printable PDF

Print gives you two sheets, and you pick one at export time:

  • Schedule is the run sheet: times, venue, and the day-of-show contact. This is the one that goes on the green-room wall.
  • Green room sheet is the fuller page: schedule plus backstage details, Wi-Fi, backline, and the hotel.

Neither one carries the deal or any money. Long shows continue onto a second page rather than getting cut off.

No app install and no login for anyone you send these to. Both stay current if the show changes.

  • Day sheet is for your band and crew. Full details.
  • Limited is for everyone else. Same page, minus the departure, the hotel, the guest list, and the set list.

Send the limited one to anyone who isn’t riding in your van. Share a show with someone outside the band goes through both, plus how to share a whole tour.

3. Connect Slack (one time, optional)

To use the Slack channel, connect your workspace once under Settings → Integrations. After that, day sheets post to the channel you chose.

4. Send it on a schedule

Open Settings → Integrations and find Automated day sheets. Email and Slack each have the same two switches, Day of show and Day before show, with a time for each. Advance sends in the show’s local timezone, so a west-coast date goes out on west-coast time.

Three things to know before you flip them on:

  • Auto-email goes to the people on your Default Party roster who have an email address, plus any crew added to that show’s tour, so fill the roster in first under Settings → Default Party. The Integrations screen tells you how many of them have an email.
  • Auto-email only sends shows you’ve marked advanced. Auto-Slack posts every upcoming show, advanced or not.
  • Crew you added to a single tour get the day sheet too. They receive every show on that tour and nothing outside it, on the scheduled send and on the one you fire off yourself. Someone who sits on both lists still gets one email. Who gets what sorts out the difference.

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